Virginia Beach Elks Lodge #2268

2 weeks ago

To: lAll VEA Lodges, Officers, VEA Committee Members, Past State Presidents, Grand Lodge Officers and Members of Grand Lodge Committees

From: John Owen, Virginia Elks Association President

Re:Special Fall Meeting of the VEA on Saturday, October 24th

Special Fall Meeting: The VEA Trustees have set the date for a special meeting mini-convention for October 24, 2020, at Fredericksburg Lodge #875, Fredericksburg, Virginia, commencing with registration at 9:00 AM with the Business Session to commence promptly at 10:00 AM to conduct essential business of the Virginia Elks Association. The meeting is expected to last approximately 2 hours and dress is Business Casual, with State Officers wearing sport coat and no tie.

Fall Convention Cancelled: The 2020 Fall Convention has been cancelled due to a standing Governor’s executive order. However, the VEA By-laws allow the Association to conduct a special meeting upon approval of the State Trustees and notification to the Membership. The Trustees have approved a special meeting to be held on October 24, 2020 for the VEA to conduct an abbreviated Business Session to attend to the various essential business matters that will come before the Session.

COVID-19 Precautions: The meeting room will be sanitized and set up for social distancing. All attendees will be screened and temperatures taken before entry. Anyone with a temperature over 100.3 degrees will be denied entry. Face masks will be required for all attendees throughout the meeting, except speakers may remove their masks as they present.
Face masks must be properly worn to cover both nose and mouth and secured behind the ears. The VEA intends to provide a special VEA Face Mask to all attendees at no charge, however, you are strongly encouraged to bring your own mask.

Registration: Online pre-registration is required on or before October 17, 2020, to provide adequate time to arrange appropriate seating for the meeting and preparations for the lunch. There is a Registration Fee of $10.00 to be paid online. For pre-registration and payment of the Registration Fee, please go to veaconference.com/.

Food: Coffee and doughnuts/danish in the morning, water during the meeting and a variety of box lunches after the meeting, will be provided and paid for by the VEA.

Housing: For anyone coming in on Friday, a number of hotels are located in the area, among them are two hotels on Rt 3-W about 3 miles from the Lodge: Best Western (540)371-5050 $89.00+ (Elks rate) and Quality Inn (540)371-0330 $76.00+.

Friday Night Lodge Events: The Lodge will be open for Friday Night Dinner 6-8 pm, Karaoke, gaming machines, 50/50, and pull-tabs. The Lounge closes at 11 pm.

Further Information: Further details will be forthcoming. If you have questions or concerns, you can contact me at (540)330-6341 or jnowen1516@gmail.com . You may also contact Convention Chair, Paul Shoemaker, at paulshoemaker@verizon.net ...